St Francis Xavier

Catholic Primary School

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If your child has a medical appointment or is considered too ill to attend school due to a minor illness you must contact the school first thing in the morning, before 9:30am, informing them of the reason for the absence and how long you expect them to be absent. We would require proof of medical appointments i.e. medical appointment card, medical note from the doctor or proof of prescription.


Following an absence, a letter will be sent to parents/carers to ensure that they are fully informed of their child’s current attendance.


Following a second absence, a warning letter (level 1) will be sent. This will inform parents/carers that their child’s attendance will be monitored for the next 15 days and during this time any further absences will then generate a level 2 letter.


A level 2 letter will be issued if a child is absent during the 15 day monitoring period or if attendance drops to 97% or below. This means that all further absences will be unauthorised. A meeting with parents/carers will be arranged to discuss a way forward to ensure the child(ren) attend school every day.


To reduce and target persistent absence the school closely monitors the attendance of all children. Letters will be sent to parents to keep them informed when their child hits a trigger. Meetings will be arranged where necessary


Other strategies may be implemented to support the child and family. These may include:

  • Discussion with parents and pupils


  • Attendance panels


  • Parenting contracts


  • Referrals to support agencies


  • School Council


  • Friendship groups


  • PSHE


  • Reward systems


  • Additional learning support


  • Behaviour support